Remove redundancies in your Report
One of the most common questions we get is how to make Report Writing faster. One of the easiest ways is to reduce unnecessary narrative from your report. You can also leverage photos to reduce the text! Here are some examples in the article below. The examples below are from real reports. Red text indicate the comments that are repeated.
1) LANDSCAPING \ General
Condition: Trees or shrubs too close to building
Some of the pine trees [Component] around the home are touching the roof [Condition] and should be trimmed back. [Task]
Implication(s): Material deterioration | Chance of pests entering building | Chance of water damage to contents, finishes and/or structure
Task: Trim
2) WALLS \ Trim Condition: Rot
MAJOR CONCERN: There are many areas of the exterior trim, soffits, and fascia that are rotting extensively. Recommend repair or replace by a licensed contractor. (This part is redundant, already stated in bullet point.)
Implication(s): Chance of water damage to contents, finishes and/or structure | Material deterioration
Location: Throughout Exterior
Task: Repair or Replace by a Licensed/Certified Contractor
3) WALLS \ Soffits and fascia
Condition: Damage
Soffit and fascia have damaged portions in various locations. (This can be removed as it is already stated above and below in the Location section)
Implication(s): Chance of water damage to contents, finishes and/or structure
Location: Various Exterior
Task: Repair or replace
Time: Less than 1 year
4) DISTRIBUTION SYSTEM \ Lights
Condition: Missing
Some exterior lights are missing and require replacement and or repair (This can be removed as it is already stated above and below)
Implication(s): Inadequate lighting
Location: Various Exterior
Task: Repair Replace
Time: Less than 1 year